THE OUTDOOR CLUB OF MESQUITE, NV

CONSTITUTION AND BY-LAWS ADOPTED MARCH 13, 2008

With all changes approved through April 9, 2017

ARTICLE I.    PURPOSE

This organization is formed as a non-profit organization and shall be known as THE OUTDOOR CLUB OF MESQUITE, NV, P. O. Box 261, Mesquite, NV  89024.   The purpose and intent of this organization is to encourage its members to actively pursue the art of mineral prospecting, rock hounding, gold digging, gold panning, etc., and any other function decided by the members.   It shall also be the intent of this organization to request total compliance of its members to the laws and regulations of this club.   This organization shall promote the respect and protection of any land during its activities/functions.

ARTICLE II.  ORGANIZATION OF THE CLUB

The club shall have as its leadership the executive officers of the members outlined in Article III of this Constitution.   The executive officers shall be responsible for promoting the ideals set forth in Article I.   The executive officers shall be the primary contact for any questions pertaining to matters of the club.  The executive officers may propose rule changes, suggest dues amounts, and determine the agenda of all general meetings.   Funds may not be expended without a majority vote of the general membership in attendance.   The executive officers may suggest a member of the club to fill a vacant office through the end of its term. A majority vote of the general membership, in attendance, shall confirm this action.  All elections of executive officers shall be voluntary service or majority of members in attendance.

ARTICLE III.  EXECUTIVE OFFICERS

The executive officers shall be comprised of the following members:

President, Vice-President, Secretary, Treasurer.

ARTICLE IV.  APPOINTED COMMITTEE CHAIRPERSON

The following committees and other committees shall be appointed by the President as deemed necessary.  The duties of the appointed committee chairpersons are as follows:

Activities:  The individual that suggest a trip to a location will be responsible for guiding the club’s group on that particular day.

Historian:  Will be responsible for keeping the activities of the club in an appropriate binder(s).    The most recent binder will be available during the general meetings for all members to view past and present activities.

Membership:  Will provide potential new members information about the club and our activities. Will also actively promote the club by using the community calendar and other free forms of publicity.  Anyone who joins will fill out a membership/disclaimer form and a check made payable to: The Outdoor Club of Mesquite, NV.  (past this point, see Treasurer's duties).

     A.  The chairman will issue a membership-numbered card, Constitution and By-Laws, the addendum of inventory equipment of the club, A list of the Officers and Committee Chairpersons, the updated list of club members (not to be shared with anyone who is not a currently paid member), and return a copy of the membership/disclaimer form.

Newsletter Editor:  Will be responsible for the club’s monthly newsletter.  All information, i.e., secretary’s minutes, for sale items, trip reports, pres. corner, etc., will be submitted to the Newsletter Editor.  The newsletter shall be submitted 5-10 days prior to the club’s next scheduled meeting.   The Editor, in turn, will distribute the newsletter to all currently, paid members via postal mail or email. (note: The newsletter editor does not edit the content of anything provided, but does correct obvious typo, mis-spellings, etc.)

 The duties and responsibilities of the executive officers shall be as outlined in Article V and the appointed committee chairperson shall be as outlined in Article IV.  All members of this club shall serve voluntarily, without compensation.   Executive officers and committee chairpersons may be removed from office by a majority vote of the general membership for the following reasons:

     A.  misappropriation of funds.

     B.  failure to perform the duties of the office.

     C.  any reason that the majority of the general membership do not feel is in the best interest of the club and the ideals set forth in Article I. 

All of the executive officers shall serve a term of one (1) year, and may be re-elected an unlimited number of times.  The executive officers shall meet at times as deemed necessary .

ARTICLE V.   DUTIES AND RESPONSIBILITIES OF OFFICERS

A.  President.  

1.  The president shall conduct all business at the general membership meetings and executive committee meetings.

2.  The president’s vote shall be the deciding vote in the case of a tie vote of the general membership.

3.  The president may appoint such committees as deemed necessary by the general membership or executive officers to conduct the business of the club.

4.  The president shall be responsible for each meeting’s agenda.

5.  Shall ensure that elections are held during the March meetings and any suggested Constitution/By-laws changes are considered during April meetings.

B.  Vice-President.

1.  The Vice-President shall assume the duties of the president in the event the president is unable to complete the term of office or is removed from office.  In this event, a new vice-president shall be elected by the general membership.  

2.  Shall assume the duties of any other vacant office until such time as a new officer is elected.

C.  Secretary. 

1.  Shall be responsible for keeping the minutes of all meetings.  The secretary will pass the minutes to the Editor of the club’s newsletter.

D.  Treasurer.

1.  Shall maintain and be responsible for all financial records, receipts, etc., and obligations of the club.  This includes new membership(s).  Anyone who joins will fill out a membership/disclaimer form and cash or a check made payable to:  The Outdoor Club of Mesquite, NV.  The membership/disclaimer form will be given to the Treasurer.  The Treasurer, in turn, will write a receipt, etc. to the new member.

 2.   Shall maintain and publish a listing of all club members in good standing; ensure waivers are filled out and signed by new members or old members that have lapsed; provide a list of members whose dues are due/overdue that month to the Newsletter Editor to be published in the next newsletter. Keep the waivers of all current members so as to be available as necessary.

3.  A financial report shall be presented at each meeting.

4.  The treasurer will submit all records and assist in any audits of the club.

ARTICLE VI.  FINANCES AND DUES.

A.  The finances of the club shall be the responsibility of the president and the treasurer.  Monies of the club shall be maintained in a two-signature account at America First Credit Union, Mesquite, Nevada.

B.  All bills to be paid must be approved by the majority of the general membership. Note: the bill for the Post Office box has been approved by the general membership, to be paid when due.

C.  The operating funds for the club’s monthly meeting shall not exceed the amount agreed upon by the general membership.

D.  All receipts pertaining to the club’s operating expenses for specific club activities and/or functions, such as, money making projects, will be presented before the general membership.  If approved by the majority of the general membership (in attendance), the receipts will be turned-over to the Treasurer for reimbursemen

E.  The club’s dues will be $25 per primary member plus $5 for each family member thereafter, and is payable annually on the date the member initially joined the club.  All monies are exclusively for the club’s operating expenses.

F.  There is a 90-day grace period of all overdue accounts.  After this period, if membership dues have not been renewed, your membership will be terminated. (constitution change made 8 Dec 2013)

G.  All personal expenses for excursions, equipment, etc., shall be the sole responsibility of each member of this club.

ARTICLE VII.  LIABILITY OF THE OUTDOOR CLUB OF MESQUITE, NV.

A.  The Outdoor Club of Mesquite, NV assumes no liability for any damage to the personal property or injury of any member or guest of a member.  This disclaimer shall include any civil action that may be taken against an individual for claims violations, unpaid claims assessment, or any other violation of any law that may result in legal action being taken against an individual.